#Outlook for mac synching issues driver#
#Outlook for mac synching issues download#

Do not store mail in the “On My Computer Section” of Outlook by manually dragging or copying mail to the folders in there. Custom folders should have no more than 5,000 items but CAN have subfolders, each of which can have their own set of 5,000 items and more subfolders. In essence, what I’m saying is, Inbox and Sent Items should have no more than 5,000 items BUT no subfolders. Other folders… well… they’re not checked so much. This is likely due to the fact that the inbox and sent items folders are the most often checked when Outlook synchronizes to the mail server. I’ve not seen issues with subfolders of custom folders.

It should look like this when you’ve done it: To do so in Outlook 2011, create and name a new folder then drag it up so your mouse cursor is in the tiny space above the inbox folder. Instead put custom folders at the same level as the inbox. Do not put subfolders in the inbox or sent items folder. Slow and steady wins the race in this case, so be sure not to overburden Outlook with too many tasks as it is liable to crash.Ģ. This is noted on the bottom on the status bar. If you switch to the new destination folder you will see that the mail is transferring.

This is expressed with a little progress bar in Outlook. You’ll see Outlook initially move the mail into the folder locally. If you are, for example, segregating a subset of mail from your inbox, maybe 4,000 messages, move that and WAIT until it completes. Here’s a sample way to organize:ĭo not attempt to move more than one clump of mail at a time. The months aren’t in alphabetical order, so a folder with items from January can be named “01-Jan-Inbox-2012” to get it before the February folder, which you can name “02-Feb-Inbox-2012”. Number your folders in order to have them sort nicely. a fiscal quarter’s worth of inbox items might be 5,500 items, so split it by month just to be safe. The only thing I can suggest is to spend some time on the initial sorting of your stuff and if in doubt, just split the folder up into smaller parts. I split this folder into two and BAM it was fixed.

#Outlook for mac synching issues download#

I’ve seen a folder repeatedly try to sync and download non-existent attachments when as low as 4,300. Move the folders in webmail and Outlook should see the change within seconds.ĮDIT: Sometimes folders freak out when near the 5,000 item count. It’s a weird little quirk, so just do it in Outlook it’s easier to manage. Moving large amounts of mail cannot be done in webmail because you can’t select over 50 items or so. This is because the processing within the mail store is being done on the mail server itself. Moving folders in webmail moves the items almost instantaneously. I know for certain you can move folders in Exchange 2010. Folder creation and movement should be done via webmail.

#Outlook for mac synching issues driver#

The best method to organezize (Taxi Driver reference) is to move individual items (by date or whatever you choose) within Outlook itself. Divide the mail up by year, by quarter, or even by month if you have that much mail. Keep all folders item counts below 5,000, including the number of items in subfolders. With new hosted Exchange providers exclaiming with pride about “unlimited mail storage”, you’ll be forced to organize in order to avoid breakage. That is, unless a system admin limits mail store size to something abominably low so this issue is avoided altogether. New users currently engaged in an Exchange –> Mac setup should follow this main guideline. Granted most will already have a mailbox in despair and cannot conform to this easily, it should be noted that it can be fixed. Despite no documentation stating there is a limit for Mac 2011, it’s apparent that reducing mailbox size can drastically improve performance and minimize downtime. Keeping them under 5,000 or so items seems to keep things in shape. Namely, the inbox and sent items folders. Item Count Limitation: One of the biggest culprits (seemingly) is the high number of items users tend to have in their mail folders. Here is where this article will come to your aid. Various reports from numerous forums (both Microsoft and non-Microsoft) indicate a variety of ways to combat this. Why this pertains to Outlook 2011 on the latest supported version of Exchange (2010) is unknown, but the existence of the issue is undeniable. There is no “official” Microsoft documentation stating this but older documentation for Exchange 20 explains issues regarding mail store parsing by mail clients. The problem is a communication issue between the mail client and the mail server. The issues vary from mail not syncing at all to delayed and intermittent mail retrieval from the Exchange server to mail disappearing and just about everything in between. There have been numerous cases reported of Outlook 2011 for Mac not syncing properly with Exchange (bis NOT supported by Outlook for Mac).